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Clear Logic Services Ltd ("We", "Us") is committed to protecting and respecting your privacy. This Privacy and Cookies Policy ("Policy") explains how we process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (together, UK data protection law).
Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it.
We are registered with the Information Commissioner's Office as a data controller. Our ICO registration number is ZC096244.
We collect and process the following types of information from you in the course of you using our Website and/or accessing our services:
Specifically, we may collect the following types of personal details:
Where we receive your personal data from your employer (who is our client), we will process that data for the purposes of delivering services to that client. The categories of data we may receive include business contact details and work email. We rely on our client's authority as employer to share this data. Where required, we will provide this privacy notice to you within one month of receiving your data.
All personal details that you provide to us must be true, complete and accurate. If you provide us with inaccurate or false data, and we suspect or identify fraud, we will record this.
We will only use your personal information where we have a lawful basis to do so. The lawful purposes that we rely on are:
We use information held about you in the following ways:
Where we rely on your consent to process personal data, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing carried out before withdrawal. To withdraw consent, contact us at hello@clearlogic.uk.
For our legitimate interests, We routinely disclose your personal data to third parties as follows:
Where transfers outside the UK are required, please see the 'Where we store your personal data' section below.
Where these third parties act as data processors, we ensure appropriate data processing agreements are in place and that personal data is handled in accordance with this policy.
We may also disclose your personal data to third parties:
We use AI-powered tools to assist with service delivery, document generation, and workflow automation. These tools are provided by third-party suppliers including OpenAI, Anthropic, Google and DeepGram. Where these tools process personal data, we ensure appropriate data processing agreements are in place and that personal data is handled in accordance with this policy.
We do not use AI tools to make decisions about individuals that have legal or similarly significant effects.
We take appropriate measures to ensure that any personal data are kept secure, including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although We will do our best to protect your personal data, We cannot guarantee the security of your data transmitted to the Website; any transmission is at your own risk. Once We have received your information, We will use strict procedures and security features to try to prevent unauthorised access.
If your personal details change you may update them by sending a request by email to the contact details below. If you have any questions about how We use data collected which relates to you, please contact Us by sending a request by email to the contact details below.
We will endeavour to update your personal data within fourteen (14) working days of any new or updated personal data being provided to Us, in order to ensure that the personal data We hold about you is as accurate and up to date as possible.
We retain personal data only for as long as necessary for the purposes for which it was collected.
Typical retention periods include:
We may retain data for longer where required to comply with legal obligations or to establish, exercise or defend legal claims.
At the end of the applicable retention period, personal data is securely deleted or anonymised so that it can no longer be associated with an identifiable individual. Where data is held by third-party processors, we request deletion in accordance with our data processing agreements.
Your personal data may be transferred to and processed in countries outside the UK, including the United States, where our cloud hosting, email, and AI tool providers operate.
For transfers to countries with a UK adequacy decision (including EEA member states), no further safeguards are required.
For other countries, including the United States, we rely on the safeguards listed below:
If you would like further information, please contact us.
Under applicable laws, you have a number of important rights in relation to your personal data:
We do not carry out automated decision-making or profiling that produces legal or similarly significant effects on data subjects.
For further information on your rights under the UK GDPR and the Data Protection Act 2018, please refer to the ICO's guidance at www.ico.org.uk.
If you have any complaints in relation to this Policy or otherwise in relation to our processing of your personal data, please contact us. If you are not satisfied with our response, you can also contact the Information Commissioner, see www.ico.org.uk to lodge a complaint. If you are outside of the UK, you have the right to lodge your complaint with the relevant data protection regulator in your country of residence.
If you would like to exercise any of those rights, please email us and:
We hope that We can resolve any query or concern you raise about our use of your information.
Under UK data protection law, including the UK GDPR and the Data Protection Act 2018, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).
If you are located outside the UK, you may also have the right to lodge a complaint with your local data protection authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Please contact us at hello@clearlogic.uk for answers to all data protection questions.
We reserve the right to modify this Policy at any time. We will notify you of any material changes to this Policy by email or by prominent notice on our Website. The updated Policy will take effect from the date of publication. We recommend you review this Policy periodically. We will not apply changes retrospectively in a way that would unlawfully alter the basis on which we process your data.
We may collect information about your mobile phone, computer or other device from which you access the Website including where available your IP address, operating system and browser type, for systems administration and to report aggregate information to third party affiliates. This is statistical data about our users' browsing actions and patterns and does not identify any individual. We may, however, use such information in conjunction with the data We have about you in order to track your usage of our services.
Our Website uses cookies to help us provide you with a good experience. We will only place non-essential cookies on your device with your prior, freely given, specific, informed, and unambiguous consent via our cookie consent banner.
A cookie is a small file of letters and numbers stored on your browser or device where you have given your consent to do so via our cookie consent banner (managed through CookieYes).
The cookies We use include:
We will only place non-essential cookies on your device where you have given us your prior, freely given, specific, informed, and unambiguous consent via our cookie consent banner. You may withdraw or update your cookie consent at any time using the cookie settings tool available on our Website. Withdrawing consent will prevent non-essential cookies from being placed on subsequent visits.
We manage cookie consent via CookieYes. No non-essential cookies are placed on your device until you have actively accepted them via our consent banner.
Where our Website uses third-party tools such as Google Analytics, those providers may set additional cookies on your device. We ensure that third-party scripts are not loaded until you have provided consent for the relevant cookie category.
Our Website contains links to third-party Websites. We will only include links to Websites we believe are genuine and relevant to our users. However, We cannot guarantee or verify the contents of any externally linked Website. Users should be cautious and note they click on external links at their own risk and Clear Logic Services Ltd cannot be held liable for any damages or implications caused by visiting any external links on our Website.
All questions, comments and requests regarding this Privacy and Cookies Policy should be addressed to hello@clearlogic.uk
Version 1.0 — Published: 23rd February 2026